These may include customers, suppliers, business contacts, employees. Additionally, other people that the organisation has a relationship with, or may need to contact.
What information does North Gas collect?
The North Gas collects and processes a range of information about you as follows.
Identity Data which may include your first name, maiden name, last name, title and your date of birth.
Contact Data may include your billing address, delivery address, email address and telephone numbers.
Financial Data may include your bank account and payment card details.
Transaction Data may include details about payments between us. Also including other details of purchases made by you
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested; we may not be able to perform the contract. For example, to deliver goods or services to you. If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered. If we have to do this, we will notify you at the time.
Why does North Gas process personal data?
The North Gas has a legitimate interest in processing personal data so that we can perform the contract between us. To register you as a new customer, make appointments and send service reminders. Also to send invoices, manage payments, fees/charges; and to collect, and recover, moneies owed to us .
The North Gas may process personal information to manage our relationship with you. This may include sending of relevant marketing and communications
In some cases, North Gas needs to process data to ensure that it is complying with its legal or regulatory obligations. North Gas may also need to process data about customers to respond to, and defend against legal claims.
Who has access to data?
Your information may be shared internally for the purpose of sending invoices or making appointments. This includes the company directors and other admin employees. Additionally shared with engineers for the purposes of attending appointments at your premises.
North Gas will not share your data with third parties other than the following.
2. For the purpose of communicating your name and contact details to subcontractors. On the basis that,you have requested/will be expecting contact from for a specific job not within our immediate remit.
3. For the purpose of registering warranties on your behalf with goods suppliers. Also, for registering works notifications to relevant bodies such as Gas Safe for products that you have purchased.
We have appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. Also to prevent it being altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach. We will notify you, and any applicable regulator, of a breach where we are legally required to do so.
- Access and obtain a copy of your data on request.
- Require North Gas to change incorrect or incomplete data.
- Require North Gas to delete or stop processing your data. For example, where the data is no longer necessary for the purpose of processing.
- Object to the processing of your data where North Gas is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact us at firstname.lastname@example.org
You will not have to pay a fee to access your personal data, unless your request is clearly unfounded, repetitive or excessive. In this event, we may charge a reasonable fee. Alternatively, we may refuse to comply with your request in these circumstances.
Confirming your identity
We may need to request specific information from you to help us confirm your identity. And, ensure your right to access personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up your response.
If you believe that North Gas has not complied with your data protection rights, you can complain.
Please contact us at email@example.com